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Organise an event

We do need people to start thinking ahead and planning new things for us all to do, BUT in order to make things happen effectively there are few guidelines to follow...

 Contact me at activitiesATaoac.co.uk to check the activity is okay for AOAC insurance to cover and to let me know the proposed date so we don't end up with everything happening at the same time.

 Book the activity and send me notice confirming date, time, place, cost etc. You can use this Event Details form. If there is a deposit to be paid I will get the treasurer to sort it with you.

 Do a risk assessment form, generic ones exist on the website for most activities, to be returned to the policy officer, any help you need filling it in just yell.

 Send the cheques received from members as soon as possible to the Treasurer - please do not hang on to them until nearer/after the event.

 Fill in an income & expenditure form. This needs to be returned to the treasurer with any money immediately after the event. Contact Melissa at treasurerATaoac.co.uk

 Send me an advert for the event and I will ensure it goes into the calendar, the newsletter and weekly events list.

 At this point you need to put something on the notice board to advertise the event.

If you need advice about an activity talk to one of the organisers - identified on the website or the newsletter or the club notice board.

Looking forward to a fantastic year packed with loads of activities that are well attended and led by loads of different people - after all, variety is the spice of life and that is what the club is all about!

Cheers!! Clare Gundry

 

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